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Work started this evening on Gravel Pit Field, the Association has not yet signed the Agreement with the Parish Council, but we were given special permission by the Parish Council to start work on the field by cutting back the hedges that have grown into the field, so we can get the machinery and equipment into the field to drag, plough and level the field.

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Before ground works start on the 6 April 2010 (thinking positive!), I thought it was about time to publish some current photographs of how Gravel Pit Field looks after the snow has melted, leaving a water logged pond!


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Gravel Pit Association presented a Microsoft PowerPoint presentation to the Yapham cum Meltonby Parish Council this evening.

The Chairman of Yapham cum Meltonby Parish Council, John Ackerley stated “in principal the Parish Council are in favour of turning Gravel Pit Field into Allotments”.

The Parish Council would like to see the plans for the Allotments, need to review the tenancy agreements, and Agreement between Association an Yapham cum Meltonby Parish Council, and understand what the Association will be delivering year by year.

We will return to the next Parish Council meeting on the 23rd February 2010, for the outcome.

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We had our fourth meeting of the allotment association this evening at the The Stables, Meltonby. The Chair had produced the following Agenda for tonights meeting

GPA Allotments Association

Agenda 9/01/10

1.   Confirm arrangements for table top sale.

Help on the day , timings, clearing up

floats, carrier bags, cakes, adverts

allocation of tables/jobs

–      Clothing

–      Books

–      Toys,games, bric a brac

–      Electrical stuff   Andy

–      Cakes/produce

–      Tombola

–      door

2.   Draft agreements to put forward to pc next week.

3.   Update on funding bid – passed to 2nd stage.  Next steps – plan to start work in April regardless ?

4.   Other suggestions for fundraising :

–      Car boot

–      Cakes stall in Pock market place

–      Village hall social evening/quiz/pie & pea

–      Charity shop

5.   AOB

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Latest News

  • The process of applying for site deeds is well underway and should be finalised soon.
  • A feasibility/costing exercise has been carried out (grateful thanks to Steve) and 2 funding applications have been submitted. The outcomes should be known within 4 weeks.
  • Further sources of grants/funding are also being investigated.
  • A bank account is in the process of being opened .
  • We need to come up with some fundraising activities of our own, so any suggestions/ideas are welcome.


(a copy of the Allotment Update which will be posted on the village notice-boards in the parish of Yapham cum Meltonby and forthcoming newsletter)

Brief details of our progress so far:


·         Following the initial meeting of interested parishioners on 20 April 2009, Gravel Pit Allotments Association was formed and a Chairperson, Secretary and Treasurer were elected.

·         A website has been created which will also detail our progress :

 All visitors to the site welcome !

·         A formal request for the provision of allotments has been made to the Parish Council.

·         The proposed site for the allotments (land known as Gravel Pit Field) has been administered by the Parish Council for many years, but definitive ownership is currently being determined in order that a long term undertaking as allotments can be considered.

The current tender runs until April 2010.  We envisage clarification on ownership before then.

·         A survey of the site has been made and plans drawn up, showing space for 19 plots measuring 21m x 5m. Some of these may be available as half plots and there is also for provision for disabled access on a couple of plots.

The plans also give an indication of resources required, which will inform our intended funding bids.

·         Membership of the National Society of Allotment & Leisure Gardens Ltd (NSALG) has been applied for, giving access to various advice, insurance, discounts etc.

·         Preference for any available plots will be given to Yapham cum Meltonby parishioners, however any excess will be offered to people outside the parish.

 If you wish to register your interest in a plot, request further details or offer assistance, please contact :

 Or if you prefer, use the ‘contact us’ section on the website

 Kind Regards

The Committee and members of Gravel Pit Allotments Association

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We had our third meeting of the allotment association this evening in the village hall kitchen, after members of the allotment association broke away from the Parish Council Meeting, after the Chairperson updated the Parish Council on our progress to date.

The Chairperson had produced the following Agenda for tonights meeting

Gravel Pit Allotment Association

AGENDA 26 May 2009

  1. Advertising/publicity – why, where, what are we trying to achieve. Offers of help, what to do with interested parties. Article for Pock. Post. Other locations.
  2. Format of meetings.
  3. Plans – Surveyor. Next steps.
  4. Furry friends! (rabbits)
  5. Constitution & Rules – examples to consider at a future date.
  6. Any other items.
  7. Date & time of next meeting.

I gave an update on the progress of the website. The allotment plans and schedule of works were discussed and we were all handed copies of example Constitution & Rules by the Chairperson to examine.

I think this was homework!

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Second meeting of the Allotment Association tonight at 7pm, at the Chairpersons house, with Commitee and Surveyor present. This will be the first time we get a chance to look at the plans provided by the Surveyor. Hopefully we will also have time to discuss an internet domain name, and this website can move to it’s final home website.

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View of Gravel Pit Field (top to bottom)

View of Gravel Pit Field (top to bottom)

Test pit dug to check soil level

Test pit dug to check soil level

Meadow Cowslip in Gravel Pit Field

Meadow Cowslip in Gravel Pit Field

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Panorama of Gravel Pit Field

Click the hotspots to reveal more information! See if you can spot association members!?

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First Site Visit

Five members of the association visted the site this evening for the very first time including the surveyor to measure and survey the site. This gave us our first opportunity to view the site. The site is massive! Lots of ideas and enthusiam, I took some video and photographs to aid with the site plan. We spent about an 1.5 hours at the site. Here’s a quick video I shot.

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The field in the centre is called Gravel Pit field, and is hoped will be the location for allotments in the parish.

View Larger Map

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One member of the Allotment Association is a Surveyor, who has volunteered to survey the location, where we hope to site the allotments on Gravel Pit Field. The site visit is tomorrow at 7pm. I’ve been invited to attend, I hope to take pictures and video the site for inclusion here.

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a test post entry for Allotment Plot 2. An example post, that could be posted into Category Plot 2, for the allotment holder of Plot 2 to blog.

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a test post entry for Allotment Plot 1. An example post, that could be posted into Category Plot 1, for the allotment holder of Plot 1 to blog.

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